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Mentor Resources

Select from the following:

For information about the ASE timeline: see when mentor rankings are due back to ASE and when all ASE placements are finalized.

If you are a mentor in any of the following organizations, please contact ASE: Bonneville Power Administration, HP Incorporated, HP Incorporated – Vancouver, Oregon Health & Science University, Oregon National Primate Research Center, Portland State University – Computer Science, Collins Aerospace, VA Portland Health Care System (Clinical & Research). These organizations have specific protocols for the onboarding process. ASE can connect you with the appropriate contact in your organization to move forward with this process

It is important to make sure that you’ve identified a work station for your intern and key supervisors for your intern throughout the summer.

While there will always be some improvisation, it is best to have a master plan for the full eight weeks. The most typical pitfall is not preparing enough for the students to do. A significant number of first-time mentors report that their interns finished the summer’s projects in a couple of weeks. Because of this, we recommend planning one or more back-up projects or activities in advance. The clearer your expectations are, the more likely it is that the internship will be successful.

The ASE Program requires that the intern participate for eight full-time weeks between the middle of June and the end of August. This schedule should include the equivalent of 37 full-time days at your workplace (a total of 296 hours) and three days for events and conferences (Orientation; Midsummer Conference; and Symposium). Most students start in mid to late June (once school has ended) and finish by mid to late August.

It is the intern’s responsibility to set up an appointment with you to establish a suitable summer schedule, including starting and ending dates. The student will discuss their schedule with you and then will fill out an online calendar form. You will then receive a copy of the agreed upon summer schedule by email. If you see any mistakes on this schedule, please contact your student to make corrections. After coordinating with you, the intern will also submit a copy of their schedule (using the ASE intern calendar form) to the ASE Program prior to Orientation.

Mentor orientation sessions will take place in the early evening (approximately 5-7:30 pm) at the end of May or beginning of June. Orientation sessions are held in Corvallis and Portland and online. You can view the online orientation below, or follow the YouTube link here. As we have done in previous years, mentors will have the opportunity to meet their intern(s), parents and the Teacher Monitor who will serve as the ASE Program contact for you and the intern(s). It is important that the person who will actually be working most closely with the ASE intern attend the mentor orientation session. If you anticipate that a graduate student or other colleague will work most closely with the intern, please invite that person to attend the orientation. We ask that all first-time mentors attend an orientation. We will contact you with additional details about the event.